When running demanding projects, project management tools often help smoothly move tasks along. An ideal project management tool is powerful enough to enable fluid communication between team members, and support the completion of the task with minimal back-and-forth. This guide is going to help you determine what those characteristics are, and give suggestions on what to use.
Getting a whole team onboard with a new project management solution is not easy. In order to make the right decision the first time, it?s best to first be familiar with the main characteristics of a project management tool:
There are many kinds of project management tools that are specifically constructed to support a variety of team-related projects. The sections below are going to look at the particular characteristics of various project management software options.
There are different types of project management solutions that vary depending on the functions, installation process, and intended utilization of the application:
Learning what type of project management tool a team needs is essential before making a long-term decision. The most important thing to consider here is the type of tasks the team usually handles.
User interface design (UI) is how the software presents itself to the user. The goal of the user interface is to make the functionality of the software as efficient as possible while remaining simple to use. A solid interface can greatly influence the workflow of team projects and become an essential component of a company?s success. The first trait to look for in a project management tool is its interface:
Quality project management software offers an intuitive user interface that doesn?t draw unnecessary attention to itself. A complicated project management tool may be counter-productive for the workflow of projects.
Not all teams require the same features in a project management tool. It is essential to think about the features the team will need in order to successfully complete everyday tasks, not to buy something that has every feature imaginable and overpaying. The following are among the standard set of features that every good project management tool should include:
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These are some of the most frequently requested features in a project management tool. Even though project management tools should offer functionalities for managing every element of a project, not all tools offer the same set of features. The needs of shareholders, such as management who need to track time, are essential considerations when you choose a project management tool.
Regardless of how smooth the user interface may be, there are always going to be bugs and issues that can stall the workflow. In these cases, teams rely on the responsiveness of customer support. Some of the most common types of support are:
Different project management tools have different customer support policies. It is important to choose a project management tool that offers a decent customer support policy, with live chat and phone support being huge for teams that can’t afford downtime.
A good project management tool integrates smoothly and effortlessly with other programs and apps. This may not seem like a big deal, but it makes life easier for everyone on the team if the project management tool offers plenty of integrations. Some of the most important integrations that a project management tool should have are:
Third-party integrations enable users to easily integrate their project management tools with other third-party apps. One of the most important integrations is Zapier. It connects project management tools with hundreds of apps:
These kinds of integrations aid toward better team performance and optimize project completion.
Teams don?t usually like to change project management tools too often because it takes extra time to learn the proper functionality of the tool. That?s why, prior to making a long-term decision on a project management tool, it is smart to take several things into account:
These couple of steps will increase the probability of choosing the appropriate project management tool that aligns perfectly with the needs of the team.
After doing the necessary analysis and calculating the pros and cons of the project management tools available, it is time to double-check the decision. The last step of choosing a project management tool consists of taking into account all the key elements and comparing them with the top candidates. All of the elements below should be considered in order to make a well-informed decision:
A quality project management tool is one that has a smooth user interface, features that match the team?s needs, integration options, decent customer support, and preferably an option for a free trial. Most importantly, the tool should pair the preferences and essential necessities of the team. Only after considering all of these elements, you can make sure that you have made the right decision. Feel free to read more reviews on this website, and get to truly know what you’re buying in advance!