Back to Contents

The Top 5 Project Management Apps to Stay Productive

Being able to work on a project from anywhere helps complete it faster and more efficiently. Many project management software providers have mobile components for this purpose. Here are some of the popular project management apps that teams should consider adding to their list of tools.

Organizing projects on the go with the Trello mobile app

project management apps trello

  • Name: Trello
  • Android rating: 4.5 stars
  • File size: 11.89 MB
  • Last updated: March 28, 2018
  • Current version:
  • Number of downloads: 5 million
  • App Store rating: 4.7 stars
  • File size: 161.8MB
  • Last updated: March 20, 2018
  • Current version: 4.8.1

Trello is well-known for its simple user interface, making it easy for team members to monitor and organize their tasks. That simplicity is carried over to its mobile app, featuring the same card and board layout.

Users can create task boards and cards by tapping the Add button. To sort and move cards around boards, they just have to drag them to the desired locations. Cards can be quickly assigned to team members and provided with additional details, like deadlines and labels.

The app also makes it easier to get a good overview of the current project organization. By using the Calendar Power Up, teams can display their cards and board on a calendar view. They can then drag and drop items on the calendar to reschedule tasks.

Working offline

A great thing about the Trello app is that users can manage their projects even offline. Whenever it connects to a network, the app preloads all the projects boards into users? devices. They can then view the loaded boards and cards offline.

Users can also edit the content of boards offline. The edits are synced with the main project board whenever the device connects to a network. This keeps the entire team updated on the changes made.

Connecting with other apps

Trello can be easily synced with other mobile apps, including:

  • Google Drive
  • Dropbox
  • Slack
  • Confluence mobile app.

These apps extend its capabilities and make it easier for members to share project documents and communicate better.

The app is also compatible with the Android Wear OS. By syncing it to their Android wearable devices, users can receive project notifications, or respond to comments through the devices.

Keeping in touch with tasks using the Basecamp 3 app

project management apps basecamp 3 home screen

  • Name: Basecamp 3
  • Android rating: 4.4 stars
  • App size: 6.7 MB
  • Last update: April 4, 2018
  • Current version: 3.8.7
  • Number of downloads: 100,000
  • App Store rating: 4.6 stars
  • File size: 65.4MB
  • Last updated: March 27, 2018
  • Current version: 3.9.1

Basecamp 3?s mobile app has most of the general features found on its web version. The familiar setup makes it easy for users to switch from one version to another during sessions. To further improve usability, the interface is streamlined for mobile viewing.

Users can bookmark specific pages on their projects for faster access. These are opened from the home screen by tapping the Bookmarks button. Additionally, they can paste To-do lists, events, messages, and other cards on the home screen.

Organizing multiple projects

The Basecamp 3 app lets users sign into multiple accounts. These accounts are listed in alphabetical order on the log-in screen. Users can also switch accounts from within projects just by tapping the account title bar. This is useful for managers working on multiple projects at once.

Another nifty feature is the Adminland section.

project management apps basecamp 3 adminland

This is where managers and project owners can make general account changes, like adding or removing members or changing the package the team is enrolled in. The section is visible to all members of the team, letting everyone to know the changes quickly.

Keeping members notified

Basecamp 3 makes it easy for teams to send and receive notifications from specific members. Users receive notifications within the app whenever someone else comments on a thread that they are a part of. Using the @mention function also quickly tags a specific member.

The app is compatible with devices running the Android Wear OS. This lets members receive notifications through such devices.

No additional app is needed to sync Wear OS devices to the Basecamp app.

Make project management easier with the Podio app

project management app podio

  • App name:?Podio
  • Android rating: 4.0 stars
  • File size: 12 MB
  • Last updated: February 27, 2018
  • Current version: 4.6
  • Number of downloads: 100,000
  • App Store rating: 4.5 stars
  • File size: 70.5MB
  • Last updated: March 9, 2018
  • Current version: 5.11

Podio might not be as popular as other top project management apps, but it packs plenty of features into its app. The online worksite is accessible from both the app and through mobile web browsers. This provides flexibility for teams working via mobile devices.

The app itself is designed for maximum work flexibility. Users can create their own workspaces within the main project board. The spaces can then be customized to their likings, such as by adding unique labels and notes.

Providing better communications

Podio?s app is designed to facilitate better communication between teams. The central chat stream is where teams can discuss projects as a whole. Additionally, the app has been optimized for easier distribution of documents and files to members.

This ease of communication is taken a step further as Podio can be used for communicating with project customers. The app has integrated customer relation management features, letting teams quickly set up client contacts.

project management apps podio

It also has built-in web forms for capturing lead information. This feature is ideal for small businesses and startups who don?t yet have dedicated customer relations platforms.

Greater customization

At some point, teams might want to get more out of the app. Podio solves this by providing a large selection of third-party integrations, including:

  • Google Drive
  • Microsoft Office
  • Dropbox
  • GoToMeeting
  • Sharefile

These integrations allow teams to quickly customize the app according to specific projects needs, adding a lot of flexibility to its use.

Doing better collaborations with the Wrike app

project management apps wrike home screen

  • App name:?Wrike Project Management
  • Android rating: 4.3 stars
  • App size: 18 MB
  • Last updated: April 4, 2018
  • Current version: 3.18.1
  • Number of downloads: 100.000
  • App Store rating: 2.6 stars
  • File size: 102MB
  • Last updated: March 27, 2018
  • Current version: 2.10.17

One of the draws of the Wirke project management app is the presence of almost all the features that its web version has. Task lists are one of the familiar features available in the app. The lists are presented in a streamlined manner for better viewing on mobile.

Users can quickly sort tasks lists into different arrangements. They can also switch to a board-style view to better visualize the workflow. To move tasks around the board, users just drag and drop the cards.

Better resource sharing

Wrike uses a simple file management system on its mobile app to facilitate better collaborations. Project files used by a team are placed in a dedicated section of the virtual workplace. Members can quickly browse through these files and review them as needed.

Wrike also makes it easy to gather resources on the go with its built-in camera and photo attachment feature. Members can take photos with their device’s camera and attach them to task cards or comments. Alternately, they can pull out images from their device?s galleries.

Getting customer support

Users can enhance Wrike?s performance by integrating it with other mobile apps. Google Drive, Box, and Salesforce are some of the third-party apps that it readily integrates with. By choosing which apps to include, teams can customize Wrike according to their needs.

To ensure that teams get the best performance out of the app, Wrike provides an ample amount of customer support. Teams can get in touch with customer services right from the app, or they can visit the software?s community portal for more assistance.

Do better work organization with the Smartsheet app

project managements apps smartsheet app

  • App name:?Smartsheet?
  • Android rating: 4.2 stars
  • App size: 20.5 5MB
  • Last updated: March 12, 2018
  • Current version:
  • Number of downloads: 100,000
  • App Store rating: 4.8 stars
  • File size: 100.2MB
  • Last updated: April 11, 2018
  • Current version: 4.6

Smartsheet offers a flexible means of working with projects on mobile. The app provides three different project views: spreadsheets, Gantt, charts, and lists. Each view presents different aspects of the project more clearly. Users can quickly switch from one view to another just by tapping on the view button at the bottom of the screen.

Navigating within the project is straightforward. Just swipe across the screen to move around the project sheet. There are additional navigational buttons used for jumping to different project screens.

Creating and sharing work

The app makes it easy to start new projects through the use of templates. The available project templates include:

  • Project plan template
  • Sales pipeline template
  • Product launch planning template
  • Project budget template

The templates are designed for specific functions, helping users quickly get started. These can be further customized for specific project needs.

Members can also easily find specific items within their projects using filters. Smartsheet allows teams to create filters for specific searches. These can be shared around and used simultaneously by other members, making it a favorite of real estate agent teams.

Getting notifications

The project management app has also revamped its notifications system. Team members can now specify the type of notifications that they want to get, as well as the information contained.

project management apps smartsheet

Members can even designate a name for each notification for better identification.

Additionally, Smartsheet has updated its mobile web forms feature. Web form links now open within the app, lessening access time. The forms can also be accessed from the home screen through a dedicated section.

Manage projects on the go with these project management apps

Mobile project management apps help teams extend their operations. These apps also help get the work done faster through better collaboration. The popular project management apps that above were:

  • Trello: Provides an effective means of managing projects through its simple board interface.
  • Basecamp 3: The app is ideal for team members wanting to have a more organized take on their tasks.
  • Podio: Works well at facilitating communications within the team, and between teams and their clients.
  • Wrike: Makes collaborations easier through efficient document management and sharing.
  • Smartsheet: Features plenty of useful templates to help teams plan and set up projects faster.

Each app has unique features useful for different purposes. By deciding which features they need for specific projects, teams can decide which app to download it and use as they manage their next project. For those struggling to learn project management apps, there are a number of effective learning courses for the project managements apps listed above.


Scott Ellis

Scott is a content manager for PMFoo, a free online resource that quickly matches businesses and individuals to their Project Management software needs. He specializes in project management tips, tools, and tricks . On the rare occasion Scott isn't writing, he's reading comic books, playing video games, or cheering the mighty Blue Jays. No, Scott is not a 12 year old boy. He assures us all he is a grown man.